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Explore WorkplaceGOTO
Recruitment CRM, employee onboarding & exit, asset allocation, IFRS 16 vendor & asset contracts, health & safety, facility operations, and a live employee app — everything that runs a corporate workplace, end to end. Go live in weeks, not months.
10 + Modules
Bookings · H&S · Recruitment · Assets · Vendor · Ops
IFRS 16
Native Vendor & Asset Lease Accounting
📱 Live
Employee App — iOS & Android
2–4 wks
SaaS Go-Live
THE PROBLEM
Disconnected HR tools, manual vendor contracts, missed IFRS 16 obligations, untracked employee assets, and compliance gaps — the hidden cost of workplace management on the wrong stack.
Access, assets, contracts, facility allocation — all handled separately across HR, IT, and facilities with no unified workflow.
Laptops, phones, furniture, access cards — allocated informally, never reconciled on exit. Assets lost, disputes unresolved.
Service agreements, equipment leases, fit-out contracts — no central register, no expiry alerts, no IFRS 16 treatment.
Right-of-use assets and lease liabilities calculated manually — audit risk, restatement risk, and finance team overhead.
Work permits, gate passes, access permits — issued manually with no digital trail, compliance gaps invisible until audit.
Preventive maintenance missed, warranties expired, routine tasks unscheduled — buildings degrading because operations can't get ahead of the work.
From the first hire to the final exit — every employee, every vendor contract, every compliance requirement, every facility task. One system, one data model, one source of truth.
Recruitment CRM & employee lifecycle — Contract, onboarding, facility allocation, exit management — structured workflows from day one to departure. No step missed.
Employee asset allocation & return — Every asset assigned to every employee — tracked from issue to return. Exit checklist enforces full reconciliation.
Vendor & asset contracts with IFRS 16 — Central contract register for all vendor relationships. IFRS 16 right-of-use accounting calculated natively — no spreadsheets.
Health & safety management — Work permits, access permits, gate passes — all issued digitally with full audit trail. Compliance is built in, not bolted on.
Proactive facility operations — Preventive programs, warranty tracking, housekeeping schedules, security patrolling — scheduled and monitored, never forgotten.
WORKPLACEGOTO EXCLUSIVE MODULES
WorkplaceGOTO includes every CoworkGOTO operational module, and adds six enterprise-grade layers purpose-built for corporate workplace management.
Meeting rooms, hot desks, communal spaces — self-managed by employees via mobile app with real-time availability, instant confirmation, and zero admin overhead.
Live availability, instant booking, automated reminders — employees book from the app, no receptionist required.
Daily or recurring desk bookings with floor plans — usage reports and peak time analytics included.
Space utilisation reports per amenity — identify underused assets, optimise opening hours, plan future inventory.
Pre-registration, controlled access, parking bay allocation, and real-time tracking — all coordinated from a single dashboard for reception and security teams.
Employees invite visitors via app — QR pass generated, security team notified, arrival workflow automated.
Visitor passes linked to access control systems — time-gated, floor-restricted, fully logged.
Assign bays per employee, per team, or per visit — permanent, temporary, and visitor bay pools managed in real time.
Sub-metering per unit, automated consumption billing, and utility statements on the employee app — zero estimation, zero disputes, revenue fully captured.
Connect electricity, water, and gas sub-meters per unit — readings captured automatically or via manual entry with image proof.
Consumption × tariff = invoice — auto-generated per billing period and appended to the monthly statement. Zero manual calculation.
Teams and cost centres view usage history and current bills directly in the app — transparency that eliminates disputes.
Work orders, SLA tracking, preventive maintenance, and vendor assignments — full visibility from employee request to resolution across every space in the building.
Create, assign, and close work orders with priority levels, category, and photo attachments — submitted by employees or operations team.
SLA timers auto-start at submission — breaches escalate automatically. KPI dashboard by category, team, and property.
Assign work orders to internal teams or external vendors — tracked, rated, and performance-scored per assignment.
Employee contract, onboarding, exit management, feedback & surveys — the complete employee lifecycle tied to the physical workplace. WorkplaceGOTO Exclusive.
Generate and manage employment contracts — linked to facility access, asset allocation, and workspace assignment from day one.
Structured onboarding workflow — access activation, asset issuance, facility allocation, team notification. Zero checklist gaps.
Structured exit process — asset return checklist, access revocation, final documentation. Configurable exit templates per role.
Every asset issued to every employee — tracked from allocation to return with full lifecycle visibility and exit reconciliation. WorkplaceGOTO Exclusive.
Central register of all employee assets — laptops, phones, access cards, furniture, vehicles, equipment — with asset codes and categories.
Allocate assets to an employee at onboarding — signed acknowledgement, condition at issue, expected return date.
Exit checklist enforces asset return — condition on return, damage assessment, unrecovered assets flagged automatically.
Complete vendor contract lifecycle — sourcing, proposals, contracts, execution, billing, and IFRS 16 right-of-use accounting. All contract types covered. WorkplaceGOTO Exclusive.
Right-of-use asset recognition, lease liability amortisation schedules, interest expense, and disclosure reports — calculated natively per contract.
Asset Lease, Asset Purchase, Vendor Service, Construction/Fit-Out, Subscription — all contract types from LOA to completion.
Progress billing, invoice validation, retention management, variation orders, and contractor payment approval workflows.
Work permits, access permits, gate pass management, space allocation, complaints, and full H&S reporting — digital compliance from every entry point in the facility. WorkplaceGOTO Exclusive.
Hot work, confined space, electrical, and general work permits — issued with risk assessment attachment, supervisor sign-off, and digital log.
QR-based gate passes for visitors and contractors — pre-registered, timed, and logged. Material gate pass management included.
Log, track, and close H&S complaints with investigation workflows. Reporting dashboard across all permit and access activity.
Property warranty, preventive maintenance programs, scheduled tasks, housekeeping, and security patrolling — proactive facility management, not reactive. WorkplaceGOTO Exclusive.
Scheduled preventive programs for HVAC, elevators, fire systems, and building infrastructure — auto-generated work orders, zero missed cycles.
Daily and periodic housekeeping tasks assigned per zone — completed, inspected, and reported in real time by the operations team.
Configure security patrol routes, checkpoints, and schedules — digital check-ins at each point with timestamp and completion reporting.
Inventory control, material requests, purchase orders, goods receipt, and stock movement — the complete supply chain for workplace operations. WorkplaceGOTO Exclusive.
Maintain stock levels for maintenance supplies, cleaning materials, office consumables — min/max alerts, automatic reorder triggers.
Generate and manage POs linked to vendor contracts — multi-level approvals, delivery tracking, and 3-way match on receipt.
Full stock movement history — issues, returns, adjustments, and wastage. Inventory value, turnover rates, and cost-per-team reports.
THE EMPLOYEE LIFECYCLE
From recruitment to exit — every stage of the employee's relationship with your workplace, managed and tracked in WorkplaceGOTO.
RECRUITMENT
STAGE 01
Manage open positions, candidate profiles, and interview stages in the Recruitment CRM — linked to facility planning from the start.
RECRUITMENT
STAGE 02
Generate and issue the employment contract digitally — role, reporting line, workspace assignment, asset entitlements defined at contract.
RECRUITMENT
STAGE 03
Identity documents, qualifications, background checks — collected and verified digitally before onboarding is triggered.
ONBOARDING
STAGE 04
Structured onboarding checklist — access activation, asset issuance, desk & parking allocation, app activation, team introduction. Zero steps missed.
ONBOARDING
STAGE 05
Access cards, zone permits, parking bay, locker, and amenity access — all activated and logged at the start of day one.
OPERATIONS
STAGE 06
Meeting rooms, hot desks, visitor passes, amenity bookings — all self-managed from the employee app. Zero admin overhead per request.
OPERATIONS
STAGE 07
Employees log maintenance and service requests from the app — assigned, SLA-tracked, and closed with status updates pushed back automatically.
OPERATIONS
STAGE 08
Asset additions, transfers, replacements — logged in real time. H&S permits, work orders, and compliance records maintained throughout tenure.
RETENTION
STAGE 09
Periodic workplace satisfaction surveys, exit surveys, and H&S feedback — collected, analysed, and actioned within the platform.
EXIT
STAGE 10
Structured exit workflow — all assets returned and reconciled, access revoked, final documentation signed, workspace re-allocation triggered.
PLATFORM CAPABILITIES
Explore each module — the full CoworkGOTO operational foundation plus WorkplaceGOTO's six exclusive enterprise layers.
WorkplaceGOTO includes the full Workspace CRM — managing internal space allocation, external leases, and workspace requests across the portfolio. Every space request lands in one pipeline — tracked, prioritised, and actioned from the platform.
Real-time availability across office spaces, meeting rooms, desks, parking, and other workspace assets.
Convert requests to formal opportunities and generate workspace quotations with full pricing and allocation breakdown.
Reserve spaces with configurable hold periods — prevents double allocation across all space types.
Space utilisation, allocation trends, and request pipeline — real-time across all workspace types.
BUILT FOR YOUR TEAM
Enterprise workplace decisions involve multiple functions. WorkplaceGOTO is built to answer every one of them.
Workplace performance & cost control
Real-time space utilisation, vendor spend, facility operational costs, and employee headcount — across all locations and all assets in one view. No waiting for reports.
IFRS 15, IFRS 16 & financial accuracy
IFRS 16 right-of-use accounting calculated natively across all vendor and asset leases. IFRS 15 for workspace revenue. No spreadsheets, no manual journals, audit-ready from day one.
Operations, maintenance & compliance
Work permits, access permits, preventive maintenance, housekeeping, security patrolling, and utility monitoring — one dashboard. Proactive, not reactive. Every task scheduled, tracked, and closed.
Employee lifecycle & workplace experience
Recruitment CRM, employee contracts, onboarding workflows, asset allocation, exit management, and feedback forms — all connected to the physical workplace without separate HR tools for facilities.
Vendor contracts, POs & supply management
End-to-end vendor contract management, PO generation, 3-way match on goods receipt, vendor portal, and IFRS 16 for leased assets — procurement and facilities aligned on one platform.
Integration, security & deployment
SaaS deployment live in 2–4 weeks. Native ERP connectors, open API, role-based access, enterprise-grade security, sub-meter integration. ~90% out-of-box fit — minimal configuration, maximum coverage.
WHY WORKPLACEGOTO
Typical workplace management tools handle desk bookings and access passes — then hand you back to spreadsheets for contracts, compliance, vendor management, employee assets, H&S, and finance. WorkplaceGOTO is a single platform that covers the entire enterprise workplace operation, end to end, with nothing missing and nothing bolted on.
TYPICAL WORKPLACE SOFTWARE
WORKPLACEGOTO — ONE PLATFORM, FULL COVERAGE
6+
WorkplaceGOTO-exclusive modules
IFRS 16 ✓
Native vendor & asset lease accounting
H&S ✓
Work permits, gate pass & compliance
2–4wk
SaaS go-live
Platform Architecture
WorkplaceGOTO runs on the propGOTO OS — the same platform powering the full suite of property and workplace products.
Core OS
Unified data model, workflow engine, rules, approvals, RBAC, and ~90% out-of-box fit across all products.
Workspace & Lease Modules
All of CoworkGOTO's full capability — CRM, agreements, billing, service management, IFRS 15, amenity bookings, visitor & parking, utility management.
Enterprise Workplace Modules
Six exclusive enterprise layers — Recruitment CRM, Employee Assets, Vendor & Asset Contracts (IFRS 16), Health & Safety, Facility Operations +, Supply Management ++.
Portals & Integrations
Employee App, vendor portal, web portal, multi-language, ERP connectors, payment gateways, and IoT/sub-meter APIs.
DEPLOYMENT OPTIONS
Choose the deployment model that fits your IT policy, data sovereignty requirements, and timeline.
SHARED SAAS
Fully managed cloud deployment on shared infrastructure. Fastest path to go-live. Automatic updates, built-in redundancy, regional data centre placement.
⚡ Go live in 2–4 weeks
PRIVATE CLOUD
Your own dedicated private cloud — isolated infrastructure, custom domain, and data sovereignty. Recommended for enterprise and regulated markets.
🔒 Go live in 6–8 weeks
ON-PREMISES
Full deployment on your own servers. Maximum data control, custom security policies, full integration with your internal IT environment.
🏗️ Go live in 8–12 weeks
INDUSTRY COVERAGE
Corporate HQs to government campuses, industrial facilities to business parks — configured for your operation, not adapted from someone else's.
Multi-floor enterprise offices
Production facilities & plants
Multi-building corporate campuses
Ministry & authority facilities
Hospital & medical facility management
Campus & institutional management
Law firms, consultancies, banks
Multi-site retail & hospitality
FREQUENTLY ASKED
THREE PLANS. ONE PLATFORM.
Start with Core, add Professional when it makes sense, and unlock Elite when you're ready. Same platform — no migration, no re-implementation. WorkplaceGOTO's enterprise modules are available from Professional onwards.
| Feature | Core | Professional | Elite ★ |
|---|---|---|---|
| Foundation | |||
| Dashboard & Planner | Yes | Yes | Yes |
| Accounts, Contacts & Administration | Yes | Yes | Yes |
| Workspace & Lease Management (CoworkGOTO Foundation) | |||
| Workspace CRM — Space Search, Leads, Quotations, Reservations | Yes | Yes | Yes |
| Customer Agreements & Contracts (AR) — IFRS 15 Revenue Recognition | Yes | Yes | Yes |
| Billing & Collections | Yes | Yes | Yes |
| Service & Facility Management — Work Orders, SLA, Preventive Maintenance | Yes | Yes | Yes |
| PropGOTO Books Accounting | Yes | Yes | Yes |
| Communications & Know Your Customer (KYC) | Yes | Yes | Yes |
| Amenity & Facility Bookings — Meeting Rooms, Hot Desks, Utilisation Analytics | Yes | Yes | Yes |
| Visitor & Parking Management — Pre-Registration, QR Passes, Bay Allocation, Logs | Yes | Yes | Yes |
| Utility Management — Sub-Meter Integration, Consumption Tracking, Automated Billing | Yes | Yes | Yes |
| WorkplaceGOTO Exclusive Modules | |||
| Recruitment CRM — Employee Contract, Onboarding, Exit, Exit Templates, Feedback & Surveys, Facility Allocation | No | Yes | Yes |
| Employee Asset Management — Asset Register, Employee Assignment, Transfers, Exit Reconciliation | No | Yes | Yes |
| Health & Safety — Space Allocation, Access Permits, Work Permits, Gate Pass, Complaints, Reports | No | Yes | Yes |
| Facility Operations + — Property Warranty, Preventive Programs, Schedules, Housekeeping, Security Patrolling | No | Yes | Yes |
| Supply Management ++ — Inventory, Material Requests, Purchase Orders, Goods Receipt, Stock Reports | No | Yes | Yes |
| Elite Capabilities | |||
| Vendor & Asset Contracts (AP) — IFRS 16 Lease Accounting · All Contract Types · Vendor Management & Portal · Sourcing & Proposals | No | No | Yes |
| Portfolio Management | No | No | Yes |
| Project Management + | No | No | Yes |
| PropGOTO Books Plus Accounting | No | No | Yes |
Start lean — full workspace and lease management with the CoworkGOTO foundation
Unlock WorkplaceGOTO-exclusive enterprise modules — HR, assets, H&S, facility ops, supply
Add IFRS 16 vendor & asset contracts, vendor portal, project management, and advanced accounting
Get Started
Recruitment CRM, employee assets, IFRS 16 vendor contracts, H&S compliance, facility operations, and a live employee app. Go live in weeks — not months.
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